Misterton PC Minutes 21.06.2022
Minutes of the meeting of Misterton Parish Council
Tuesday, 21st June 2022 at 6.30pm, Misterton WI Hall
Present:
Cllr Paul Bradly (Chair) Cllr Brian McNeill Cllr Andrew Callow Cllr Viv Rowe
Cllr Graham White Cllr Paul Gillard Cllr Abbie Rousell
In attendance
Louise Stobbs (Clerk), County Councillors Mike Best and Steve Ashton & Eight members of the public
Public Open Forum.
- One member of the public spoke about her interest in running a forest school in Misterton.
- One member of the public asked a question around how the precept is calculated and if any of the precept was made up of bad debt.
- One member of the public asked if the council would look at cost control & cost cutting and offered his expertise to help with this.
- One member of the public explained that the defibrillator had to be used on Sunday and would need a new set of pads. These would be at the cost of £50 + VAT
Proposed: Cllr P Bradly Seconded: Cllr A Rousell RESOLVED
One member of the public left the meeting.
21/191. Apologies for absence
Apologies for absence were received and accepted from Cllr Leo Bacigalupo (Personal)
21/192. Code of Conduct and Declarations of Interests
None
21/193. Minutes of the meeting of 17th May 2022
The minutes of the meetings held on 17th May were resolved as a true and accurate record of the meeting.
Proposed: Cllr G White Seconded: Cllr A Callow RESOLVED
21/194. Matters Arising from Minutes
- Cllr Bradly Contacted the ranger
- Cllr Bradly to contact Mr Rowland regarding SID’s research.
- Cemetery planning is to remain open.
- Cllr Bradly met with Halcyon to discuss grass cutting.
21/195. Reports
- Report from County Councillors
Cllr Best & Cllr Ashton reported that:
- Emergency meeting was called to discuss the recommendation to increase the offer of the new CEO salary.
- Training is happening and will continue over the coming weeks.
- Committee meetings are starting to take place.
- District are continuing to do more work towards the move to the Unitary Authority.
- Cllr Best reported that he followed up on the road sweeping issue from last meeting and has asked Cllr Callow to keep him updated.
- Cllr Best reported he would check if any of the Misterton PC precept is used towards bad debt and will report back at the next meeting.
- Report from Chairman of the Parish Council & Recreation Field Trust
- Immediately after all the complaints the Parish Council received about the length of the grass Cllr Bradly met with the grass cutting contractor, with regards to the Rec the Parish Council have asked for 10 Cuts but have been advised the minimum should be 16. This is something to be considered.
- Village Hall committee are planning on painting the outside of the hall. Cllr Bradly has requested this is writing.
- The room in the village hall that used to be the clerk’s office may be coming available.
21/196. Planning including applications currently in circulation/determinations
- Planning: Highways Act 1980 Proposed Diversion of Public Footpath CH 20/7 in the parish of Misterton
22/01405/REM- Land Off Orchard Way Misterton Crewkerne – Reserved Matters application for approval of appearance, landscaping, layout and scale following outline approval 19/02398/OUT for the erection of 2 No. dwellings.
No Objections to either.
- Determinations: None at the time of the agenda.
21/197. To Consider Emergency procedural measures due to future absence of Clerk for approval by Council
Parish Council to form Working Groups from Councillors and villagers to resolve problems.
Groups to cover
- a) Cemetery
- b) Roads
- c) History & Community
- d) Finance
- e) Amenities
Approved to move forward with Working groups A- E approved en Bloc.
Proposed: Cllr G White Seconded: Cllr A Callow RESOLVED
- f) Separate approval to contract accountancy time to maintain our Scribe record of income and expenditure
- g) To make necessary arrangements to publish the accounting statement online once approved and also to submit to PKF Littlejohn.
Cllr Rousell to take over the laptop/Mobile and Scribe and to submit paperwork to External Auditor.
Proposed: Cllr P Bradly Seconded: Cllr V Rowe RESOLVED
21/198. To Approve the Job description for replacement Clerk and to make a decision on where to advertise.
Dates to be changed and hours offered to be amended to up to 15 hours per week. Advertise on District council and SALC.
Action: Cllr Bradly to update and send.
Proposed: Cllr G White Seconded: Cllr A Callow RESOLVED
21/199. Highways & Footpaths
- To consider future works for the Parish Ranger
- Cllr Rowe to contact ranger to discuss Cemetery works
Action: Cllr Bradly to provide Cllr Rowe with contact details
- To receive an update on speed indicator device.
Cllr Bradly to obtain latest prices and paperwork from Mr Rowland.
Action: Cllr Bradly to look into SIDS and to be added to the road working group.
21/200. Amenities
- To note FoMCC has disbanded and handed back to the Parish Council.
- To receive the cemetery inspection report
Clerk advised that the Ivy up the back of the chapel is now also on the windows, the bin needed emptying and some of the memorials are looking overgrown, these will require some work.
- To receive an update on the 5-year headstone check.
Clerk to try and make contact with the 2 families who’s headstones need fixing,
Action: Clerk to try and make contact with the families to advise repairs need to happen.
- To consider next steps on cemetery extension.
After advice from Cllr Best, Cllr Bradly to follow up with planning to discuss an extension. More research needed and a business plan. Working group to be formed.
Action Councillor Callow agreed to investigate how evidence of surface water can be presented to planning’
- To receive an update on the gateposts project
Project in hand one quote received awaiting another
21/201. Finance and Procedure
- To consider the report of the Internal Auditor for 21/22
- To approve the Annual Governance Statements 21/22
- To approve the Accounts and End of Year Bank Reconciliation 21/22
- To approve the Accounting Statements 21/22
Items a-d above taken and agreed en bloc. No queries raised
Proposed: Cllr P Bradly Seconded: Cllr A Rousell RESOLVED
- To agree invoices for payment
| Voucher | Code | Description | Supplier | Net | VAT | Total | |||
| 24 | Office Costs | Parish Mobile | Tesco Mobile | 17.99 | 17.99 | ||||
| 25 | Office Costs | Payroll | Cox & Co | 17.50 | 3.50 | 21.00 | |||
| 26 | Grass Cutting | Cemetery Grass Cut | K M Dike Nurseries | 221.00 | 44.20 | 265.20 | |||
| 29 | Insurance | Insurance | Arthur J Gallagher | 1,382.61 | 1,382.61 | ||||
| 27 | Room Hire | Hall Hire | Misterton WI Hall | 25.60 | 25.60 | ||||
| 28 | Website | website hosting | Mark Diment – Website Hosting | 75.00 | 75.00 | ||||
| 30 | Clerk’s Salary | PAYE | HMRC Cumbernauld | 10.40 | 10.40 | ||||
| 31 | Clerk’s Salary | Back Pay | Katharine Sheehan | 41.60 | 41.60 | ||||
| 32 | Clerk’s Salary | Clerks Salary | Clerk | 592.78 | 592.78 | ||||
| Total | 2,384.48 | 47.70 | 2,432.18 |
- To Approve the annual grant to Misterton Recreation Trust 22/23
Grant of £3000 Agreed and will be on the next payment run
Action: Cheque to be produced for signing at the July meeting.
Proposed: Cllr V Rowe Seconded: Cllr A Rousell RESOLVED
- To note that Unity Bank is suspended and a new mandate submitted to HSBC.
- To Agree to add Cllr Callow to the banking mandate.
Proposed: Cllr G White Seconded: Cllr A Rousell RESOLVED
21/202. Items for the next meeting
Any other items to be advised to the Clerk at least seven days ahead of the meeting.
21/203. Date and time of next meeting
Tuesday 18th July, 6.30pm – Misterton WI Hall.