Misterton PC Minutes 15.03.2022

 Minutes of the meeting of Misterton Parish Council 

Tuesday, 15th March 2022 at 6.30pm, Misterton WI Hall

Present:

Cllr Iain Rowland (Chair)                 Cllr Leo Bacigalupo          Cllr Abbie Rousell

Cllr Brian McNeill                             Cllr Andrew Callow          Cllr Viv Rowe

In attendance

Louise Stobbs (Clerk), County and District Councillor Mike Best

 

Public Open Forum                                                                                                                                                                 

Two Members of the public present.

 

21/139.                 Apologies for absence

Apologies for absence were received and accepted from Cllr Paul Gillard & Cllr Graham White (Both Personal)

 

21/140.                 Code of Conduct and Declarations of Interests

All Councillors present declared an interest on the planning application for the cemetery extension as this is the Parish Councils application.

21/141.                 Minutes of the meeting of 15th February

The minutes of the meetings held on 15th February were resolved as a true and accurate record.

Proposed: Cllr I Rowland                              Seconded: Cllr A Rousell                               RESOLVED

 

21/142.                 Matters Arising from Minutes

None raised.

 

21/143.                 Reports

  1. Report from County Councillor & District Councillor

Cllr Best reported that:

  • Much is still the same as last month’s report with most of the time for both councils being spent on the new Unitary Authority.
  • Instrument is set to be going through parliament for the new Unitary Authority.

 

  1. Report from Chairman of the Parish Council & Recreation Field Trust

Cllr I Rowland reported that:

  • Not a lot happening in the village but our thoughts are with Ukraine.
  • Misterton Action Group donated £100 to MERT to say thank you for what they do in the community.

21/144. Planning including applications currently in circulation/determinations

  1. Planning: For information only – 22/00470/COU – Change of use from agricultural sheep grazing land to burial ground to provide an extension to the existing adjacent cemetery – Land South of Misterton Cemetery (Cemetery extension) School Hill Misterton
  2. Determinations: For information only – The South Somerset District (Crewkerne & Misterton No. 1) Tree Preservation Order 2021.

21/145.                 Highways & Footpaths

  1. To consider future works for the Parish Ranger
  • 2022/23 Price increase received and agreed.
  • Normal standard work with the addition of putting post back up in turnpike green.

Action: Clerk to speak to ranger to arrange for the post to be put back up and confirm with SSDC for the ranger service to continue.

Proposed: Cllr I Rowland                      Seconded Cllr A Callow                     Resolved

  1. To receive an update on speed Indicator device.

Awaiting highways to confirm the chosen locations for the SID. Also, to look into a second grant for using Solar.

Action: Cllr Rowland to look into the grant. Clerk to follow up with Highways for the confirmation of the location.

  1. To receive an update following face to face with Highways.
  • Highways are going to provide the Parish Council with drawings of how the drains run.
  • Sunken drains will be re-done.
  • 20mph will stay in the village when the school shuts.

 

21/146.                 Amenities

  1. To receive the cemetery inspection report

Clerk advised that the official check wasn’t completed in time for the meeting however she had been up to the cemetery for a meeting and had a look around. Nothing to report, broken bench taped off awaiting new wood.

  1. To receive an update on the 5 year headstone check.

Clerk advised that after lots of research she managed to find a local qualified professional who provided a quote. Quote was circulated and it was agreed to move forward with the quote from SSDC.

                Proposed: Cllr A Callow                 Seconded Cllr A Rousell                      Resolved

  1. To receive an update on Cemetery Extension

Cemetery extension plans have been submitted awaiting final decision.

  1. To receive an update on the gateposts project

Project in hand awaiting quotes

  1. To receive an update on an alternative venue for the Parish Council meetings to be held and an alternative address for correspondence.

No suitable venue within the parish at the moment, will wait and see what happens with the current venue.

  1. To receive an update on plans for the Queen’s Jubilee.

Action: Clerk to price up plaque and tree.

 

21/147.                 Finance and Procedure

  1. To agree invoices for payment
FINANCE REPORT – March 2022
PAYMENTS due since last meeting
Payee Details   VAT    Total Payment
incl VAT 
Tesco mobile Phone  £              –  £        17.99
Cox & Co Payroll services  £           3.50  £        21.00
Staff Salary/Milage/Expenses  £              –  £      451.10
K M Dike Cemetery grass  £         44.20  £      265.20
Misterton WI hall PC Meetings  £              –  £        25.60
Starboard Systems LTD SCRIBE Set up fee & Years subscription  £         97.00  £      582.00
T I Rowland Planning Application Fee  £              –  £      259.00
Community Heartbeat Emergency Telephone  £         20.00  £      120.00
SES Fire and Security CCTV Maintancence  £         16.00  £        96.00
Total VAT to reclaim  £       180.70
 TOTAL  £     1,837.89

 

  1. To receive an update on moving banks

Clerk provided feedback on banks and a decision was made to move forward with Unity Bank.

Signatories to remain the same and reviewed after election.

Action: Clerk to make contact with bank and proceed with setting up.

Proposed: Cllr I Rowland              Seconded: Cllr V Rowe                                    Resolved

  1. To agree the cost and purchase of new office equipment required.

Cost and Purchase of new laptop and shredder approved.

Proposed: Cllr A Callow                 Seconded: Cllr L Bacigalupo                          Resolved

  1. To review the cost of new Grass Keep License agreement.

Proposed: Cllr I Rowland                      Seconded: Cllr A Rousell                               Resolved

  1. To agree meeting dates for 2022/23

Meeting dates where agreed for 2022/23 as follows.

 Meeting date 2022/23

Tuesday 19th April 2022

Tuesday 17th May 2022

Tuesday 21st June 2022

Tuesday 19th July 2022

No meeting in August 2022

Tuesday 20th September 2022

Tuesday 18th October 2022

Tuesday 15th November 2022

Tuesday 13th December 2022

Tuesday 17th January 2023

Tuesday 21st February 2023

Tuesday 21st March 2023

 

  1. To review the update to the Asset Register to include dog bin recently purchased.

Proposed: Cllr I Rowland              Seconded: Cllr A Rousell               Resolved

 

21/148. Closed Session

  1. Up to date pay scale was agreed and adopted as of 1st April 2021
  2. Clerks current pay scale reviewed and agreement was made to increase by one scale.
  3. Clerks overtime for February and the first half of march agreed.

items a-c agreed en bloc

                Proposed: Cllr I Rowland              Seconded: Cllr B Mcneil                Resolved

 

 

21/149.                 Items for the next meeting

Any other items to be advised to the Clerk by  8th April.

 

21/150.                 Date and time of next meeting

Tuesday 19th April, 6.30pm – Misterton WI Hall.